Location Ottawa

Field Administration

Category Full-time Permanent

Type Hybrid

Posted May 29, 2024

Careers Current Opportunities

Administrative Assistant

Location Ottawa

Field Administration

Category Full-time Permanent

Type Hybrid

Posted May 29, 2024

Headquartered in Ottawa, the key to Welch’s success is continually evolving to meet the needs of our employees, clients and the marketplace.  With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm’s expertise and commitment to exceptional service. Our clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisional privately-held companies, not-for- profit organizations and public sector entities. Supporting that client facing business is a diverse group of administrative departments.

Established in 1918, Welch evolved from a single office to the largest locally-owned and operated firm in the region. Welch ranks as the 14th largest accounting firm in Canada and continues to grow.  With that growth we need to add motivated people to support our various departments from finance, administration, marketing and IT.

Grounded in our values of care, impact and empower, we are focused on creating a diverse and inclusive environment and supporting our surrounding communities.  It is our people that enable Welch LLP to wonderful place to build your career.

 About the Opportunity

Welch LLP is currently looking for an Administrative Assistant to join our team and provide admin support across multiple internal departments.

Duties and Responsibilities

  • Typing, e-mailing editing and proofreading letters and memos; ensuring documentation is accurate and grammatically correct
  • Printing, collating and e-filing of various tax returns and forms
  • Primary Reception and Firm Administrator back up
  • Sending documents to clients for signature
  • Preparing correspondence, emails and financial documents
  • Checking all documents for completion prior to distributing
  • Maintaining confidential records, files and materials
  • Updating and maintaining various corporate databases such as client address changes in Star, adding and deleting contacts
  • Typing and printing Taxprep forms
  • Supporting Senior and Administrative Services Specialists when needed
  • Will require rotating weekend schedule during Personal Tax Season

Qualifications

  • A minimum completion of secondary school and a one year office administration diploma or equivalent education and experience
  • 1-2 years of previous experience in clerical or administrative functions
  • Good knowledge of office and administrative procedures
  • High level of proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint, Access) including the ability to create and maintain spreadsheets of data
  • Strong interpersonal skills and ability to create and maintain positive working relationships with others both internally and externally
  • Ability to efficiently produce high-quality deliverables with short and/or competing deadlines
  • Ability to take initiative and work independently
  • Strong attention to detail and accuracy
  • Ability to safe guard confidential personal information
  • An understanding of the nature of working within a public accounting firm would be an asset
  • Excellent verbal and written communication skills in English (French would be an asset)

If you are interested in a great career opportunity with a growing, flexible and dynamic organization, please apply!

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application.

We thank all applicants for their interest but only those selected for an interview will be contacted.

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