Manager, Office Administration – Belleville

Salary range –  $73000-$79000 

Choose Local, Choose Welch LLP  

Welch LLP is a leading full-service public accounting firm with a rich and tenured history. Established in Ottawa 100 years ago, Welch has evolved from a single office to become the largest locally – owned and operated firm in the region, with 12 offices and over 300 people across Ontario and Western Quebec. Welch LLP ranks as the 14th largest accounting firm in Canada. 

The key to Welch’s success is continually evolving to meet the needs of its employees, clients and the marketplace.  With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm’s expertise and commitment to exceptional service. Welch’s clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisional privately held companies, not-for- profit organizations and public sector entities. 

Welch LLP in Belleville is part of the Welch LLP Quinte Region Practice. The Quinte Region has six offices located in Belleville, Trenton, Picton, Napanee, Campbellford, and Tweed. 

Welch LLP is currently looking for a Manager, Office Administration  tojoin our office in Belleville. The successful candidate will have an opportunity to work with great people and great clients in an environment that values and fosters respect, personal and professional development, and a healthy work-life balance. 

Responsibilities:

Administration 

• Co-ordinate the administrative procedures and systems to streamline general administration across six local offices 
• Assist all Partners of the local offices in their needs and more specifically, those of the Local Office Managing Partners (LOMP).
• Manage schedules and deadlines 
• Identify issues, provide solid solutions and implement as required 

Reporting 

• Ensure the accurate and timely information entry to the firm’s data base 
• Work closely with the administrative accounting assistant and oversee all aspects of this role (payroll, A/P, financial statements, firm and employee issues, etc.) 
• Review, ensure accuracy and distribute the financial statements for the firm’s various companies 
• Monitor costs and prepare budgets 

Staff 

• Manage Belleville office Administration Team (4 direct reports and 5 indirect reports in other Welch Quinte offices including payroll, accounts payable, reception, invoicing, admin  and internal bookkeeping). 
• Assess the Belleville Office Administration Team’s performance and provide mentoring and guidance to ensure maximum efficiency and create opportunities for individual growth and development
• Ensure the even flow of work of the administration staff in the Belleville office 
• Liaise between Partners and staff 
• Provide assistance in recruitment and retention strategies

Qualifications 

• Bachelor’s degree, combined with 3-5 years of relevant human resources  and/or accounting experience  
• 2-3 years’ (or specify amount of exp required)  experience managing a high-performance team
• Proven experience in hiring, training, motivating, and  retaining staff  
• Proven ability and experience  in budget preparation 
• Experience in Reviewing/assessing financial statements and taking action as needed
• Managing multiple priorities and meeting tight deadlines (daily, monthly, quarterly, and year end) 
• Ensuring accurate time entry and maintaining data integrity 
• Proven ability to manage multiple priorities and meet tight deadlines 
• Demonstrated strong problem-solving skills
• Strong Working Software Knowledge and experience in the following areas:
  • CCH iFirm  
  • MS Power BI 
  • Sage 300 – entering data, printing cheques, creating reports from scratch 
  • Advanced Excel skills including formulas and pivot tables, ability to work with Excel beyond basic functions and data entry 
  • Understanding of the payroll function including employee and employers and government requirements, benefits 
• Exceptional client / customer service skills (internal and external)
• Exceptional organization, analytical,  and communication skills 
• Provide back-up coverage for payroll and other areas including accounts payable
• Willingness to work on-site at the Belleville office

How to apply:

If you are interested in a great career opportunity with a growing, flexible and dynamic organization, please apply by sending your resume, to careers@welch.on.ca with subject line “Manager, Office Administration – Belleville ”

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application.

We thank all applicants for their interest but only those selected for an interview will be contacted.

No agencies please.

A Firm for Entrepreneurs

Welch LLP is ideal for professionals with an entrepreneurial spirit.  Welch offers its employees invaluable prospects: possibility for growth and advancement; variety to explore different career paths; opportunity to specialize and deepen skills; and flexibility of work-life balance to enjoy family and personal interests.

Grounded in a values-led culture (care, impact, empower), Welch is focused on creating a diverse and inclusive environment, nurturing women in leadership, and supporting its surrounding communities.  At Welch, we know our employees are our number one asset.  It is our people that enables Welch LLP to be a firm like no other.

National Firm expertise, with the value and service of a small firm.

Position Information: 

Job Type: Full-time 

Schedule: Monday to Friday 

Work remotely: No