Client/Office Support  – Belleville

Welch LLP is currently looking to hire a Client/Office Support individual for our Belleville office which  is part of the Welch LLP – Quinte Region Practice. The successful candidate will have an opportunity to work with great people and great clients, in an environment that values and fosters respect, personal and professional development, and a healthy work-life balance.

As Client/Office Support within the Belleville office, you will take a hands-on professional role in all aspects of administration. You will work closely with all members of the team including senior staff accountants, partners,  and external clients. You will deliver outstanding client service and provide an experience that delights our clients, focusing on confidentiality and discretion. You will have an opportunity to work in an environment that builds on the strengths of every employee and promotes their professional and personal development.

Client/Office Support

RESPONSIBILITIES:

Client Support

• Greeting visitors, answering phones and directing calls
• Maintaining pickup mail cabinet
• Preparing CRA enclosure letters
• Printing, collating, and saving various tax returns
• Processing payments
• Processing T1’s and other government filings
• Running/reviewing AR statements
• Scanning documents, communications, coordinating logistics, etc.
• Setting up new clients
• Typing, editing, and proofreading documents
• Working on client communications as requested

Office

• Assisting with A/R follow-up
• Arranging lunches/social activities
• Backing up other administration staff
• Completing weekly timesheet and WIP reports
• Completing monthly Partner meeting reports
• Contacting vendors for maintenance, repairs & emergency contacts
• Coordinating and preparing for meetings
• Coordinating couriers and mail
• Distributing Federal & Ontario Budgets
• Keeping office tidy and stocked, including kitchen and supply cabinets
• Maintaining file destruction procedures: updating/sending destruction memo, list and arranging shredding
• Maintaining phone system, copiers and office equipment
• Making bank deposits
• Ordering supplies
• Providing general support for professional staff in the office
• Providing liaison between offices
• Testing Fire alarm & emergency lighting
• Working on other communications or special projects as requested

QUALIFICATIONS:

• Post-secondary  diploma inBusiness Administration or related field is preferred
• 1-2 years in an administrative role
• Minimum 1 year of administrative experience in a busy professional services environment is preferred
• Proven computer skills including Microsoft Office suite (Word, Excel, Outlook)
• Experience delivering outstanding Client service and representing the Firm as the first point of contact with clients
• Possesses excellent communication skills
• Demonstrates organization skills and attention to detail
• Ability to follow directions, instructions/procedures efficiently and accurately
• Developing and maintaining relationships with clients and staff
• Effectively managing, organizing and planning your time
• Ability to work under pressure and with tight deadlines
• Multi-tasking efficiently in a fast-paced environment while meeting deadlines
• Demonstrates strong teaming skills and experience reporting to multiple people
• Ability to work with numbers; demonstrates accuracy
• Ability to work overtime as required including tax busy season
• Ability to work onsite in Belleville, Ontario

Please apply

If you are interested in this opportunity with a growing, flexible and dynamic organization, please apply by sending your cover letter and resume, to careers@welch.on.ca with subject line “Client/Office Support  – Belleville”

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application. Applicants need to make their needs known in advance.

We thank all applicants for their interest but only those selected for an interview will be contacted.

Visit the Welch LLP website to learn more about the firm: www.welchllp.com

Welch LLP is an independent member of BKR International, a global association of professional accounting firms: www.bkr.com

A Firm for Entrepreneurs

Welch LLP is ideal for professionals with an entrepreneurial spirit.  Welch offers its employees invaluable prospects: possibility for growth and advancement; variety to explore different career paths; opportunity to specialize and deepen skills; and flexibility of work-life balance to enjoy family and personal interests.

Grounded in a values-led culture (care, impact, empower), Welch is focused on creating a diverse and inclusive environment, nurturing women in leadership, and supporting its surrounding communities.  At Welch, we know our employees are our number one asset.  It is our people that enables Welch LLP to be a firm like no other.

National Firm expertise, with the value and service of a small firm.

Welch LLP is a leading full-service public accounting firm with a rich and tenured history. Established in Ottawa 100 years ago, Welch has evolved from a single office to become the largest locally – owned and operated firm in the region, with 12 offices and over 300 people across Ontario and Western Quebec. Welch LLP ranks as the 14th largest accounting firm in Canada. 

The key to Welch’s success is continually evolving to meet the needs of its employees, clients and the marketplace.  With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm’s expertise and commitment to exceptional service. Welch’s clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisional privately held companies, not-for- profit organizations and public sector entities. 

Welch LLP in Belleville  is part of the Welch LLP Quinte Region Practice. The Quinte Region has six offices located in Belleville, Trenton, Picton, Napanee, Campbellford, and Tweed. 

Job Type: Full-time 

Schedule: Monday to Friday 

Work remotely: No.