Human Resources Coordinator

Choose Local, Choose Welch LLP

Headquartered in Ottawa, the key to our success is continually evolving to meet the needs of its employees, clients and the marketplace.  With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm’s expertise and commitment to exceptional service. Welch’s clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisional privately-held companies, not-for- profit organizations and public sector entities. 

Established in 1918, Welch evolved from a single office to the largest locally-owned and operated firm in the region. Welch ranks as the 14th largest accounting firm in Canada and continues to grow.  

Grounded in our values of care, impact and empower, we are focused on creating a diverse and inclusive environment and supporting our surrounding communities.  It is our people that enable Welch LLP to be a firm like no other.  

About the Opportunity

Welch LLP is looking for an HR Coordinator to join our Human Resources department. This person would help support key HR functions, such as onboarding, recruitment and selection, and HRIS maintenance. This is a great opportunity for those looking to grow their HR skills. 

Duties and Responsibilities

HR Projects, Initiatives, and Policies

• Assist with daily HR administrative tasks.
• Administer the various HR programs and policies including staff recognition, leaves of absence, vacation, etc.
• Update employee Employment Equity information and complete all reporting as required by the Federal Contractor’s Program.
• Assist with monthly reporting on various internal policies and procedures.
• Assist with data analysis for strategic HR planning.
• Provide administrative support for annual compensation review.
• Assist with ensuring HR policies and procedures are up to date and compliant with labor laws.
• Coordinate the various programs, policies and processes for staff working towards their CPA designation
• Monitor and respond to general HR inbox requests and inquiries.

Recruitment and Selection Process

• Assist in the coordination of the interview process, pre-screening resumes, and completing phone screens.
• Assist in posting job openings on internal and external platforms.
• Conduct reference checks.

Onboarding and Offboarding

• Coordinate third party background checks for new hires and complete identity checks.
• Facilitate the onboarding for all new hires and conduct orientation both for all in-person and remote hires.
• Assist with benefits enrollment for new hires.
• Assist with offboarding processes, including correspondence with departing employees.

Learning and Development Administration

• Assist with administration of internal training, including coordinating with facilitators/presenters, maintaining the course calendar/schedule, and assisting with logistics on the day of each course.
• Organize, file, and maintain training materials and videos within the Learning and Development SharePoint site.
• Run training attendance reports and track attendance in the HRIS.

HRIS Maintenance

• Review and update paperwork saved in the firm’s Human Resources Information System, by adding and updating the electronic employee records, as well as generating regular reports on HR metrics.
• Coordinate migration of HR files into SharePoint from internal filing system.

Other

• Provide back-up relief for reception as needed.

Qualifications

• Completion of a diploma or degree in Human Resources Management, Business Administration or other related program.
• Experience providing administrative support in a professional environment.
• Good working knowledge of MS Office including Word, Excel, PowerPoint and Outlook. Experience with SharePoint an asset.
• Excellent oral and written communication skills in English.
• Ability to deal with multiple demands and priorities.
• Ability to build sound relationships both internally and externally.
• Strong attention to detail.
• Demonstrates good judgment and discretion.

If you are interested in a great career opportunity with a growing, flexible and dynamic organization, please apply!

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application.

We thank all applicants for their interest but only those selected for an interview will be contacted.